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Robert Morris University Athletics

Facility Rental Guidelines

Facility Rental Guidelines:
The Facility Rental Guidelines pertain to the four outdoor venues on the Robert Morris University (RMU) campus. The venues are Joe Walton Stadium (JWS), RMU Soccer Game Field, RMU Practice Soccer Field, and the RMU Softball Field (the “Outdoor Athletics Facilities”).

Any rental of the UPMC Event Center basketball courts will need to be arranged through the Oak View Group (OVG). Contact Alonzo Santiago asantiago@upmceventscenter.com  (412) 397-2012 for information.

Any rental of the facilities on Neville Island, P3R Track and Field Complex or Clearview Arena will need to be arranged through the Island Sports Center staff (ISC). Contact Jim Cichra cichra@rmu.edu, (412) 397-4481 for information.

Scheduling of the Outdoor Athletics Facilities shall follow the list of priority:
1. In-season competition
2. In-season practice
3. Out of season competition
4. Out of season practice
5. Visiting team practice
6. RMU sports camps
7. Outside events

Event Guidelines:
All Outdoor Athletics Facility rentals must meet NCAA and Conference established guidelines.

Any Outdoor Athletics Facility rentals considered potentially harmful to the public image of RMU, or considered potentially harmful to the respective Outdoor Athletics Facility will be rejected in RMU’s sole discretion.

The Department of Athletics must have a signed contract and a Certificate of Insurance (COI), which must meet the RMU minimum requirements.

The Department of Athletics will determine the extent of personnel needed for the safe and efficient operation of each Outdoor Athletics Facility rental. Personnel can include, but are not limited to, facilities operations staff, scoreboard operator, public address announcer, ushers, police officers, and medical staff. The labor charges for any additional personnel needed will not be included in the rental fee.

Facility Rental Request Procedure:
All external groups desiring to rent an Outdoor Athletics Facility will be required to complete a User License Agreement.

Outdoor Athletics Facility availability will be vetted based on the Department of Athletics’ scheduling priorities, as detailed above, and in accordance with applicable University policies and procedures. If the

Outdoor Athletics Facility is not available during the requested date/time, RMU Operations will notify the group.

Once the Outdoor Athletics Facility ‘s availability is confirmed, RMU Operations will contact the requester to collect further details for the rental.

The contacts for renting the Outdoor Athletics Facilities are:
Marty Galosi galosi@rmu.edu, (412) 397-4920 or Kim Graham grahamk@rmu.edu, (412) 397-4928

If the Outdoor Athletics Facility is available:
RMU Operations will require a Certificate of Insurance (COI) naming RMU as an insured party to ensure the policy meets the University facility usage requirements.

Once the COI is received and approved, the User License Agreement can be created and provided to the renting party.

The User License Agreement is a contract sent to the external group with all information regarding the requested Outdoor Athletics Facility, the rental cost of the Outdoor Athletics Facility, and other applicable terms and conditions of the rental.

Certificate of Insurance (COI) Requirements:
At the renter’s expense, the renter shall procure and keep in force during the term of use, full and adequate insurance coverage of all related activities conducted pursuant to this User License Agreement. The COI should list Robert Morris University as a “Certificate Holder” and as an “Additionally Named Insured” for each policy.

Athletics Compliance Guidelines:
The RMU athletics compliance office must be contacted for rentals involving prospect-aged individuals (participants) or if RMU coaches or staff are involved. Additionally, the Human Resources department must be consulted for rentals involving minors to ensure compliance with the Protection of Minors Policy.

Food Service:
Parkhurst Dining provides all food service within the Athletics facilities, offering a wide range of menu options for catering services or concessions.

Parkhurst Dining has the right of first refusal on all events taking place on the RMU campus.

Facility Rental Rates:
Joe Walton Stadium $125.00 per hour $750 Six hours or more
RMU Soccer Game Field $100.00 per hour $600 Six hours or more
RMU Soccer Practice Field $50.00 per hour $300 Six hours or more
RMU Softball Field $100.00 per hour $600.00 Six hours or more